Corporate Governance Guidelines
ROLE OF THE BOARD:
The basic responsibility
of the directors is to exercise their business judgment to act in what
they reasonably believe to be in the best interests of the corporation.
A director may, in considering the best interests of a corporation,
consider the effects of any action on shareholders, employees,
suppliers, and customers of the corporation, and communities in which
offices or other facilities of the corporation are located, and any
other factors the director considers pertinent. The Board is mindful of
the corporation’s global social and environmental responsibilities and
expects management to keep those imperatives in focus in all major
decisions. In addition, the Board expects that management will respect
the cultures and customs of the international operations and employees
of the corporation. The Board believes that day-to-day management of
the corporation is the responsibility of management and that the role of
the Board is to oversee management’s performance of that function and to
lead the CEO succession process. In discharging their obligation,
directors should be entitled to reasonably rely on the competence and
integrity of the corporation’s senior executives and its outside
advisors and auditors. The Board reviews the annual operating plan and
specific goals of the corporation at the start of the fiscal year and
reviews financial performance quarterly. The Board expects that
long-range strategic issues will be discussed regularly at Board
meetings. The Board believes that the long-term success of the
corporation depends on maintaining an ethical business environment and
expects that management will conduct the operations of the corporation
in a manner consistent with the Board’s philosophy. The Board believes
that the management speaks for the corporation. Individual Board
members may, from time to time, meet or otherwise communicate with
various constituencies that are involved with the corporation. But it
is expected that Board members would do this with the knowledge of the
management and, absent unusual circumstances or as contemplated by the
committee charters, only at the request of the management.
COMPOSITION OF THE
BOARD:
The Board will be
composed of between three to fifteen directors. In the absence of Board
action, the number of directors defaults to seven. In general, the
Board believes its optimum size is in the range of 8-11 members. A
substantial majority of the Board must be independent directors. The
Chief Executive Officer of the corporation will serve as a director.
Either the Chief Executive or a non-executive director will serve as
Chairman of the Board. If the Chief Executive is the Chairman of the
Board, the Board will elect an independent director as Lead Director.
No more than two current employees of the corporation may serve on the
Board at any time. In general, the Board believes that the CEO and the
COO, if there is one, should be the only employee directors. Nominees
for directorship will be selected by the Nominating and Governance
Committee in accordance with the policies and principles in its
charter. The invitation to join the Board should be extended by the
Board itself, by the Chairman of the Nominating and Governance Committee
and by the Chairman of the Board collectively.
DEFINITION OF
INDEPENDENT DIRECTOR:
The Board of Directors
will make an annual affirmative determination of the independent or
non-independent status of each director, based on the recommendation of
the Nominating and Governance Committee and the criteria of the New York
Stock Exchange ("NYSE"), the federal securities laws and the rules and
regulations of the Securities and Exchange Commission ("SEC"). A
director will not qualify as independent unless he has no material
relationship with the corporation apart from his service as a director.
The Board will use the following standards to assist in making this
determination. An independent director is one who:
Is not an employee of the
corporation and has not been an employee of the corporation for at
least five years;
Is not an affiliate of the
corporation other than in the capacity as a director; and has not
been an affiliate of the corporation for at least five years.
Is not an employee or affiliate of
the corporation’s present auditing firm or an auditing firm retained
by the corporation within the past five years and has not been an
employee or affiliate of such a firm for at least five years;
Is not an employee of a company on
whose board an executive of the corporation presently serves as a
director or has served as a director within the past five years and
has not been an employee of such a company for at least five years;
Is not an employee of a company
that accounts for at least 2% or $1 million, whichever is greater,
of the corporation’s consolidated gross revenues, and has not been
an employee of such a company for at least five years;
Is not an employee of any company
which made payments to or received payments from the corporation
which exceeded 2% or $1 million, whichever is greater, of that
company’s consolidated gross revenues; and has not been an employee
of such a company for at least five years;
Is not an employee or director of
any company that makes direct material investments or trades in CTS
stock or that regularly advises investors concerning CTS stock;
Does not presently receive any
direct or material indirect compensation from the corporation other
than compensation attributable to the director’s service as a member
of the Board and its Committees;
Has not received more than $10,000
per year in direct compensation from the company during the past
five years, excluding compensation attributable to the director’s
service as a member of the Board and its Committees;
Does not have any other
relationship with the corporation or any other entity, including
charitable and civic organizations that in the opinion of the Board
could be considered to effect the director’s ability to exercise his
independent judgment as a director;
Is not an immediate family member
of any individual who would fail to meet the criteria for
independence set forth above.
For purposes of determining whether
a director has a material relationship with the corporation apart
from his service as a director, the Board has determined that the
corporation’s purchase of regulated electric and gas service from a
utility company does not constitute a material relationship.
Additionally, for purposes of
determining whether a director has a material relationship with the
corporation apart from his service as a director, any transaction
that is not required to be disclosed pursuant to Item 404(a) of
Regulation S-K shall be deemed categorically immaterial.
QUALIFICATION OF
MEMBERS:
The Nominating and
Governance Committee is responsible for reviewing with the Board, on an
annual basis, the requisite skills and characteristics of new Board
members as well as the composition of the Board as a whole. This
assessment will include members’ qualification as independent, as well
as consideration of diversity, age, skills, and experience in the
context of the needs of the Board. The Nominating and Governance
Committee will oversee the director selection process with input from
the CEO and will recommend director candidates to the full Board for
approval.
BOARD PARTICIPATION
AND PROFESSIONALISM:
Directors are expected
to attend Board meetings and meetings of committees on which they serve,
and to spend the time needed and meet as frequently as necessary to
properly discharge their responsibilities. Directors are expected to
prepare in advance for Committee and Board meetings by reading Board
materials and by giving due consideration to matters that will come
before the Board or Committee. Directors are expected to actively
contribute to Board and Committee meetings.
RETIREMENT AGE AND
TERM LIMITS:
A director will submit
an offer of resignation to be effective at the next annual meeting after
the date on which he/she reaches the age of 75. The Nominating and
Governance Committee will review each director’s continuation on the
Board annually. This will allow each director the opportunity to
confirm his or her desire to continue as a member of the Board. The
Nominating and Governance Committee may recommend that an exception to
this policy should be made to allow a director to serve for additional
term(s) upon approval of the full Board.
BOARD AND COMMITTEE
PERFORMANCE REVIEWS:
The Board and its
various committees will, at least annually, conduct a self-evaluation to
determine whether it and its committees are functioning effectively.
The evaluations should include the individual director contributions as
well as Board and Committee’s contribution as a whole and specific areas
in which improvements could be made.
CEO PERFORMANCE
EVALUATION:
The non-employee
directors will annually review and evaluate the performance of the CEO
in accordance with a written process and based upon objective criteria.
Such criteria shall include performance of the business and
accomplishment of objectives previously established in consultation with
the CEO.
The results of the
review and evaluation are to be communicated to the Compensation
Committee and are to be used in considering the compensation of the CEO.
COMMITTEES OF THE
BOARD:
The current standing
Board committees are the Nominating and Governance, Audit, Finance and
Strategic Initiatives and Compensation Committees. In addition to the
standing committees, the Board may establish, from time to time, such ad
hoc committees as may be desirable for specific purposes. The Board
will have at all times an Audit Committee, a Compensation Committee and
a Nominating and Governance Committee. All of the members of these
committees will be independent directors under the criteria described in
these guidelines within the periods mandated by the SEC. Each committee
will have written charters to govern and guide its duties and
responsibilities. The charters will also provide that each committee
will annually evaluate its performance. The Chairman of each committee,
in consultation with the appropriate members of the committee and
management, will develop the committee’s agenda. At the beginning of
the year each committee will establish a schedule of agenda subjects to
be discussed during the year (to the degree these can be foreseen). The
schedule for each committee will be furnished to all directors. The
Board and each committee have the power to hire independent legal,
financial or other advisors, as they may deem necessary, without
consulting or obtaining the approval of any officer of the corporation
in advance. The Board may establish other committees as circumstances
warrant. The Nominating and Governance Committee will recommend
appointments to committees and committee chair positions, which will be
determined by the full Board. It is the sense of the Board that
consideration should be given to rotating committee members
periodically, but the Board does not feel that rotation should be
mandated as a policy.
REMOVAL AND
RESIGNATION FROM THE BOARD:
Directors are expected
to offer to resign from the Board when they change employment or the
major responsibilities they held when they joined the Board. Such
directors should not necessarily leave the Board, but this policy will
provide an opportunity for the Board to review the appropriateness of
their continued service.
Any nominee for director
in an uncontested election as to whom a majority of the shares of the
corporation that are outstanding and entitled to vote in such election
are designated to be "withheld" from or are voted "against" his or her
election shall immediately tender his or her resignation, and the Board
will decide, through a process managed by the Nominating and Governance
Committee and excluding the nominee in question, whether to accept the
resignation at its next regularly scheduled Board meeting. The Board
shall evaluate the best interests of the corporation and its
shareholders and may consider any factors it deems relevant in deciding
whether to accept a director’s resignation.
OTHER SERVICE:
The Board believes that
directors should limit the number of boards on which they serve to the
extent necessary to give proper attention to each board’s
responsibility. In the event that a director wishes to join the board
of another company, it is expected that he will advise the Chairman of
the Board. The Chairman will then consult with the Nominating and
Governance Committee regarding whether the new commitment will allow the
director to continue to fulfill his obligations to the corporation.
MEETINGS OF
INDEPENDENT DIRECTORS:
The independent
directors will meet in separate session at the conclusion of each Board
meeting. Topics to be considered in independent director sessions shall
include, but not be limited to:
Discussing the CEO evaluation;
Discussing management succession
issues;
Assessing the scope, content and
frequency of information provided to the Board by management and
recommending improvements; and
Developing recommendations for
future Board agendas.
The
presiding director for the meetings of the independent directors,
meeting in separate session, will be the Lead Director.
MEETING FREQUENCY AND
ATTENDANCE:
The number of regularly
scheduled meetings per year for the Board of Directors and its
committees shall, at a minimum, be as follows:
Board
of Directors - six (6)
Audit
Committee - six (6)
Nominating and Governance Committee - four (4)
Finance
and Strategic Initiatives Committee - two (2)
Compensation Committee - three (3)
Additional meetings are
scheduled on as-needed basis throughout the year. Members are expected
to attend Board and committee meetings in person unless the meeting is
scheduled as a telephone meeting.
MEETING AGENDA AND
MATERIALS:
The Chairman of the
Board will determine the agenda for Board meetings with input from the
full Board. Directors are encouraged to suggest agenda items and the
Chairman will periodically solicit suggestions from directors. Agendas
and materials related to agenda items will be provided to directors
sufficiently in advance of meetings to allow directors to prepare for
discussion of those items. Each board member is free to raise at any
Board meeting subjects that are not on the agenda for that meeting. The
Board will review the corporation’s long-term strategic plans and the
principal issues that the corporation will face in the future during at
least one Board meeting each year.
COMPENSATION OF
DIRECTORS
The form and amount of
director compensation will be recommended to the Board by the
Compensation Committee in accordance with the policies and principles
set forth in its charter. The Compensation Committee should regularly
review director compensation and make recommendations to the Board
regarding any appropriate modifications. Director compensation should
support the corporation’s goal of attracting and retaining the most
qualified persons to the Board. Director compensation should include
stock based components to align the interests of the directors with
those of the stockholders of the corporation. Directors who are current
employees of the corporation do not receive any additional compensation
for their services as directors.
MANAGEMENT
DEVELOPMENT AND SUCCESSION PLANNING:
The Chief Executive
Officer will report annually to the Board on management development and
succession planning. The Nominating and Governance Committee should
make an annual report to the Board on Board and CEO succession
planning. The entire Board, or a specially formed committee thereof,
will work with the Nominating and Governance Committee to nominate and
evaluate potential successors to the CEO. The CEO should at all times
make available his recommendations and evaluations of potential
successors, along with a review of any development plans recommended for
such individuals.
STOCK OWNERSHIP:
It is the intention of the corporation that
the interests of the members of the Board and executives be aligned with
those of the shareholders. Therefore, stock ownership in the
corporation is encouraged through stock ownership guidelines adopted by
the Board. Equity awards by the corporation to the directors and
executives shall be included in determining compliance with the stock
ownership guidelines. Upon the request of a director or executive, the
Compensation Committee may consider a waiver of the guidelines in view
of the personal circumstances of the director or executive.
CONFLICTS OF
INTEREST:
Any situation that might
be construed as disqualifying a director as "independent" should be
brought to the attention of the Nominating and Governance Committee
which shall make a recommendation to the Board regarding the director’s
continued service on Board Committees and his nomination for election to
the Board at the next stockholder meeting.
DIRECTOR ACCESS TO
OFFICERS AND EMPLOYEES:
Directors will have full
and free access to officers and employees of the corporation. Any
meetings or contacts that a director wishes to initiate may be arranged
through the CEO or the Secretary or directly by the director. The
directors will use their judgment to ensure that any such contact is not
disruptive to the business operations of the corporation and will, to
the extent not inappropriate; copy the CEO on any written communications
between a director and an officer or employee of the corporation.
The Board encourages
periodic attendance at Board meetings by senior officers of the
corporation as well as by high potential/high performance employees with
which management wishes to familiarize the directors.
DIRECTOR ORIENTATION
AND CONTINUING EDUCATION:
All new directors must
participate in the corporation’s Orientation Program. This orientation
will include presentations by senior management to familiarize new
directors with the corporation’s strategic plans, its significant
financial, accounting and risk management issues, its compliance
programs, its Code of Ethics, its principal officers, and its internal
and independent auditors. All other directors are also invited to
attend the Orientation Program.
All directors are
encouraged to participate in director continuing education programs they
deem appropriate. The corporation will reimburse a director in
accordance with standard practices for attendance at up to two (2)
programs in any eighteen (18) month period. Management will
periodically apprise the directors of continuing education programs that
become known to it. Additionally, management
will monitor significant corporate governance initiatives and will
periodically present to the directors those topics which merit updated
or refresher education/information as appropriate. Not less frequently
than annually, the Nominating and Governance Committee and the Board
will receive a presentation regarding developments in corporate
governance since the last such presentation.
ANNUAL REVIEW OF
GUIDELINES:
The Nominating and
Governance Committee shall review these guidelines on at least an annual
basis and report to the Board with any recommendations it may have in
connection therewith.
The foregoing guidelines
will be posted on the corporation's web site and paper copies will be
made available to interested parties upon request. The
corporation's Annual Report to shareholders will include a statement to
this effect.
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